Job Description
DESCRIPTION
Amazon is seeking an exceptionally talented, resourceful, and customer-centric Executive Assistant and Studio Manager to support multiple leaders in our Device & Services Industrial Design Group.
This role requires attention to detail, organizational skills, and the ability to manage multiple critical requests across stakeholders while meeting tight deadlines. The ideal candidate will proactively anticipate needs and drive improvements for the Industrial Design Leadership Team. High integrity and discretion in handling confidential information is essential, along with professionalism in executive interactions. Must thrive in a fast-paced, goal-focused environment while maintaining flexibility, and composure.
The ideal candidate must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, and act as general liaison and POC for their teams, fellow assistants, and other key partners across the company.
In addition, the ideal candidate will work with Program Managers in studio activities such as purchasing, moving and tracking materials, and coordinating presentation logistics.
The ideal candidate will have familiarity and experience working in a design team, and may come with some program management experience.
The candidate must be able to multitask complex projects with little to no guidance, react appropriately to situations requiring a quick turnaround, and take effective action without knowing the complete picture. Adept at note-taking and tracking action items in various weekly meetings.
**PLEASE NOTE THAT THIS ROLE IS LOCATED IN SAN FRANCISCO, CALIFORNIA. 5-DAYS IN-OFFICE REQUIRED. NO RELOCATION ASSISTANCE IS AVAILABLE AT THIS TIME**
Key job responsibilities
Responsibilities include but are not limited to:
- Work closely with the leadership team to provide seamless support to the group through real-time prioritization of business activities.
- Book complex domestic and international travel and track/submit expenses on behalf of executives
- Management of complex calendar scheduling; proactive conflict resolution
- Organize team meetings, conferences, and social events as needed
- Document writing, editing, and readiness.
- Organize, prioritize and appropriately handle time-sensitive, confidential information and materials and ensure action is taken promptly.
- Track and help drive completion of key deliverables and follow up actions.
- Support program management activities such as budget tracking, purchasing, material tracking, shipping logistics, and studio space management
- Work closely with other EAs throughout the team and across the company, as well as with Finance, HR, and Legal partners for the organization.
A day in the life
You'll be a skilled coordinator who brings both precision and resourcefulness to this role. Your expertise will help orchestrate complex schedules, respond to time-sensitive requests, and ensure seamless operations. This dynamic position requires exceptional organizational abilities, proactive problem-solving, and the adaptability to excel in a fast-paced environment.
About the team
The Amazon Devices and Services Industrial Design Group is a multidisciplinary design team that is responsible for the Industrial Design of all Amazon consumer electronic Devices including; Echo Family Devices, Fire TV, Fire Tablets and more.
BASIC QUALIFICATIONS
- 5+ years of executive assistant experience
- Knowledge of Microsoft Office products and applications
- Bachelor's degree or equivalent
- Experience with domestic and international travel coordination.
Job Tags
Full time, Work at office, Relocation,